Flowtrics reads the hospital packet, transcribes medication orders, finds every NTA, completes and e-signs every form, and creates the resident in PointClickCare. Your team reviews. Nobody re-keys.
A referral packet runs sixty pages and arrives at four in the afternoon. Flowtrics reads all of it — hospital history, medications, diagnoses, therapy and wound notes — and hands your team a finished admission to review instead of one to build. The payoff shows up in the first MDS, in your denial rate, and on the schedules of everyone who touches an admission.
Move the sliders. Assumptions are editable and conservative.
Assumes Flowtrics cuts admission time by 50% and 40% of admissions are Medicare Part A. Estimates only; a demo with your census data replaces these assumptions with your numbers.
A referral packet runs 40 to 100 pages. Today a coordinator reads it, a nurse re-types the medications, an MDS nurse hunts for NTA qualifiers, and the business office chases signatures. Flowtrics does the reading, typing and hunting once, so the numbers move.
Results reported by Flowtrics customers. Reimbursement impact depends on payer mix, census and current NTA capture rate.
Flowtrics sits at the edge of your EHR. It takes in what the hospital sends, turns it into structured, validated data, and pushes finished work into the systems your staff already use.
Referral and discharge packets arrive from any hospital portal, fax, or email. Flowtrics picks them up, in any format, including handwritten and scanned pages.
AI extracts demographics, diagnoses, medications, allergies, immunizations, and NTA qualifiers page by page, and validates each item against the source.
Every admission form is pre-filled and routed for eSignature. Medication orders are transcribed into structured orders. Anything uncertain is flagged for a nurse.
The resident, orders, and documents land in PointClickCare or MatrixCare. Nothing is typed twice, and the audit trail is complete.
Point solutions review the referral and hand the rest back to your staff. Flowtrics carries the admission through to a live resident record, then keeps working on onboarding, contracts and compliance.
Referrals from every hospital portal land in one queue. Flowtrics reads the packet, summarizes acuity, flags high-cost medications and equipment, and shows payer fit, so your team says yes to the right patients first.
Handwritten, faxed or scanned medication lists become structured orders: drug, dose, route, frequency and taper schedule. Real-time validation flags inconsistencies so nurses spend minutes confirming instead of hours deciphering.
Flowtrics scans admission and assessment data, applies current PDPM rules, and lists every valid Non-Therapy Ancillary condition with its points. A rules engine keeps pace with CMS changes so the classification is right the first time.
Admission agreements, consents, cert and recert forms, diagnosis additions and nursing packets fill themselves. Signers get an assistant that answers their questions on the spot, so agreements close faster with fewer errors.
Flowtrics is a PointClickCare Marketplace partner and also connects to MatrixCare. Demographics, clinical data, medication orders and signed documents sync into the record, with a full audit trail of what was extracted from where.
Admissions is one workflow. Flowtrics is built on a no-code automation platform with task routing, Kanban boards, document management and a CRM, so operations teams extend it without hiring a developer.
Reading the packet faster matters. It matters more when the same platform also produces the orders, the forms, the signatures and the EHR record, then keeps running the building after the resident arrives.
| Capability | Referral review tools | Flowtrics |
|---|---|---|
| Admission | ||
| Reads referral and discharge packets | Yes | Yes |
| Flags clinical and financial fit | Yes | Yes |
| Flags high-cost medications before you accept | Yes | Yes |
| Runs insurance verification and background checks | No | Yes |
| Transcribes medication orders into the MAR | No | Yes |
| Finds NTA qualifiers and validates PDPM classification | No | Yes |
| Completes every admission form automatically | No | Yes |
| Built-in eSignature, no third-party subscription | No | Yes |
| Creates the resident in PointClickCare or MatrixCare | No | Yes |
| After admission | ||
| Tracks Medicaid preparation through to submission | No | Yes |
| Resident and family education and engagement portals | No | Yes |
| Broadcasts emails, texts, forms, surveys and documents | No | Yes |
| Schedules automations for recurring, time-sensitive tasks | No | Yes |
| HR onboarding, contracts and compliance on the same platform | No | Yes |
Respond to referrals in minutes with the packet already summarized. One queue instead of seven portals, and no re-typing.
"The packet comes in, the record goes out."
Every NTA qualifier listed with its points and source page, validated before submission. Less hunting, cleaner PDPM.
"I review the list. I don't build it."
Medication orders transcribed and checked before they reach the floor, with anything uncertain flagged to a nurse first.
"Fewer transcription errors, fewer surveyor questions."
Faster census, complete documentation, and reimbursement captured on every admission. Visible across every building.
"The ROI shows up on the first PDPM cycle."
The same platform that finishes an admission runs the rest of the building's paperwork. Every enhancement ships to every customer at no extra cost.
Contracts, tasks, forms, documents, eSignatures, and data management on one platform. Flowtrics automates the handoffs between them, so the manual workload — and the cost attached to it — comes down.
Upload a document and Flowtrics-AI reads it, analyzes it, and extracts the fields that matter. Search across everything you've stored and pull a specific clause or figure out of a contract in seconds instead of scrolling for it.
Build any form you need without code. The WYSIWYG editor handles web forms and PDF documents alike, with unlimited fields, submission tracking, and signatures collected inside the same workflow.
Take a contract from first draft to renewal in one place. AI-assisted review flags compliance risk early, and centralizing every agreement means you always know what you signed and when it comes up again.
TaskFlow automates the routing and approvals your team does by hand. Process Intelligence then shows you where work actually slows down, so you're optimizing based on what the data says rather than what people remember.
See tasks, projects, leads, and core processes on one visual board. Drag and drop to reprioritize, track progress at a glance, and keep everyone looking at the same picture of what's moving and what's stuck.
“…I have written about this in the Wall Street Journal and I think it is really really fundamental. Which is you are not going to solve shortages of workers by throwing workers at them so you need AUTOMATION where you know it can work…There is a lot of AUTOMATION that can happen…” Exekiel Manual with The Wharton School of the Univeristy of Pennsylvania
Impliment any form into your Business Process Intelligence Developed to enhance functionality anywhere in your business
Agreements scattered across inboxes and shared drives get signed late and renewed by accident. Flowtrics gives each one a single record: drafted from approved language, negotiated with full history, routed, signed, and tracked through every obligation and date that follows.
Start every contract from language legal has already approved. Legal maintains the templates and clauses once; sales, procurement, and HR assemble compliant agreements in minutes, and routine deals stop waiting in a review queue.
Negotiate in one thread instead of a chain of email attachments. Every edit is tracked, every version is kept, and a side-by-side comparison shows exactly what changed between the draft you sent and the one that came back.
Each contract goes to the right approvers based on value, type, or risk, in sequence or in parallel, then out for signature the moment the last approval lands. The audit trail records who approved what, and when.
Every executed agreement lives in one place, with parties, dates, values, and key clauses extracted automatically. Ask which contracts renew next quarter or which carry a specific indemnity and get an answer, not a folder to dig through.
Deliverables, deadlines, and auto-renewal windows are tracked from the day a contract is signed. Owners get reminders with enough lead time to act, so renewals happen on purpose rather than by default.
One record, every stage of the contract
As a Skilled Nursing Facility Administrator, I've looked at many solutions, but Flowtrics AI truly stands out. Its automation of MDS, NTA findings, and admissions paperwork saves hours, reduces errors, and gives us time back. The seamless EHR integration is a game-changer for cutting costs and enhancing resident satisfaction.
We've partnered with this company from day one, impressed by their ambitious vision. They not only promised big results—they delivered them, every single time.
Through Flowtrics' comprehensive services, our organization has experienced significant improvements in the storage and organization of employee files. We have streamlined the process of sending documents for signature, resulting in increased efficiency and reduced administrative burden.
