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The key to a thriving organization may not be far removed from the principles of parenting.

Employees are the lifeblood of any organization, and just like children, they require nurturing and support to thrive. To cultivate an environment that allows your employees to grow and succeed, it is essential to instill the following values in them:

11 Steps to Set Up for Success In Children or an Employee

  1. Believe in themselves: Employees need to have confidence in their abilities to contribute to the organization. By creating a supportive environment, encouraging employees to take on new challenges, and recognizing their successes, you can help boost their self-esteem and belief in their own abilities.
  2. Pursue their true passions: Encourage employees to find work that aligns with their interests and passions. This not only makes work more enjoyable, but it also leads to better job satisfaction and higher levels of motivation.
  3. Allow them the time to grow.  Automating routine tasks can free up valuable time for employees to focus on their aspirations and professional growth. By taking care of repetitive and time-consuming tasks, employees can concentrate on more meaningful and impactful work that will allow them to grow. This not only increases productivity and efficiency, but it also allows employees to develop new skills and pursue their passions. Automation enables employees to take control of their own careers, and it provides opportunities for professional growth and advancement. 
  4. Find new ways to solve old problems: Innovation is key to success in any organization. Encourage employees to approach problems with an open mind, think outside the box, and find creative solutions.
  5. See opportunity where others see status quo: By fostering a culture of creativity and innovation, employees will be encouraged to seek out new opportunities and challenge the status quo.
  6. Willing to take on a challenge without proper credentials: Encouraging employees to take on challenges, even if they don’t have the proper credentials, can be a powerful motivator. By providing opportunities for growth and development, employees can acquire new skills and build confidence.
  7. Work with single-minded determination to achieve a goal: Encourage employees to set ambitious goals and work towards them with determination and focus. This will not only lead to better performance, but it will also help foster a sense of pride and accomplishment.
  8. Take on risk if the project is worth it: Encourage employees to take risks and pursue projects that they believe in, even if there is no guarantee of success. Failure is a seed of growth to be embraced. This fosters a sense of ownership and engagement and can lead to breakthrough innovations.
  9. Learn that building something wonderful is its own reward: Emphasize the intrinsic rewards of creating something new and valuable, regardless of how much money is made. This helps foster a sense of purpose and fulfillment, which is essential for job satisfaction.
  10. View failure as feedback and setbacks as learning experiences: Encourage employees to view failure as an opportunity for growth and learning. By creating a supportive environment where employees can take risks and experiment, you can help foster a culture of resilience and continuous improvement.
  11. Dream big dreams: Encourage employees to set big, bold goals and work towards them with passion and dedication. This will not only lead to better performance, but it will also help foster a sense of purpose and fulfillment, which is essential for job satisfaction.

In conclusion, employees are a crucial component of any organization and require support and encouragement to thrive.

By instilling values such as self-belief, the pursuit of passions, innovation, risk-taking, intrinsic motivation, resilience, and big-picture thinking, you can create a work environment that fosters growth, success, and job satisfaction. Invest in your employees by looking to take routine tasks off their workload. By embracing automation, organizations can create a more supportive and empowering work environment that fosters employee satisfaction and success.  With this, you are not only giving them the dedicated time to reach their full potential, but you are also ensuring they stay with you and contribute to the success and longevity of your organization. So, take the time to nurture and support your employees and watch them flourish.  To learn more about automating your HR processes and how they can benefit your business, check out our latest blog post or visit us at Flowtrics to Automate your Employee Workflows.

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Work Smarter, Not Longer: Making the Most of Your HR Automation from Onboarding to Exit

Numerous technologies and solutions for HR Workflow Automation have been developed over the last ten years. We can now accomplish more with less, thanks to technological advancements, but only if we know how to use them effectively.

In this article, we’ll look at several strategies for maximizing your HR Workflow Automation setup. By employing these suggestions, you may increase the productivity and efficiency of your HR department by working smarter rather than harder. 

Defining Your Goals

Before you can begin automating your HR processes, you must first understand your goals. What objectives has your department set? What actions must you take to accomplish those objectives? Answering these questions will help you decide which processes should be automated. For example, automating onboarding processes and automating the process of conducting exit interviews with departing employees can help you achieve your aim of lowering employee turnover.

Outlining Your Processes

Now that you are aware of what your goals are, you must outline the procedures that will enable you to achieve them. What tasks need to be done? Who is in charge of each task? These procedures can be streamlined and made more effective with the aid of automation. For example, automating the process of distributing and filling documents could help you optimize your onboarding process, decrease inefficiencies and increase savings in all departments.

Automating the Busy Work

 Once you have established your objectives and outlined your procedures, it’s time to start automating the tedious tasks. Automating tedious tasks is an important step in streamlining your workflow and increasing productivity. By using automation tools, you can take care of time-consuming tasks quickly and efficiently, without the need for human intervention. This frees up your time and resources to focus on other important tasks that require more attention and skill.

Some examples of tasks that can be automated include email responses, filling out documents, watching videos, taking surveys, scheduling appointments, and data entry. These tasks are often repetitive and don’t require much thought or decision-making but can be very time intensive, making them perfect candidates for automation.

By automating these tasks, you can reduce the amount of time and effort required to complete them, and free up your team to focus on more important tasks. Additionally, automation can help to improve accuracy and consistency in these tasks, as well as reduce the risk of human error.

Transparency in the Workflow 

Having an employee portal for open communication and transparency can greatly enhance the automation of HR processes, particularly when it comes to document workflow automation. An employee portal allows for easy access to HR information and updates, as well as a platform for employees to provide feedback and suggestions. This can improve the efficiency and effectiveness of automation by allowing for real-time communication and addressing issues or concerns promptly. 

Furthermore, an employee portal allows for greater transparency in HR processes, as it provides employees with access to important information and allows them to track and understand their own HR records. Additionally, it can also provide self-service options, such as updating personal information, requesting time off, and accessing company benefits, which reduces the workload on HR staff. 

Document workflow automation allows for streamlined and efficient processing of HR documents, such as onboarding paperwork, time off requests, and performance evaluations, reducing the amount of time and resources required for manual handling. This automation can also improve the accuracy and consistency of HR processes. 

Overall, an employee portal combined with document workflow automation can be a powerful tool for promoting open communication, transparency, and automation within HR processes.

Letting the Machines Do the Heavy Lifting

In addition to automating tedious tasks, you can also delegate difficult tasks to the machines. This entails automating processes that are currently completed manually utilizing technology. Using Flowtrics’ powerful workflow automation, it can help to streamline recruitment and onboarding processes.

The Takeaway 

By following these tips, you can make the most of your HR automation setup. By defining your goals, outlining your processes, and automating the busy work, you can work smarter, not harder. And by letting the machines do the heavy lifting, you can make your HR department more efficient and effective.  

It’s important to note that automation should not be used to replace human workers, but rather to augment their capabilities and allow them to focus on more important and value-added tasks. Automation can be used to take care of repetitive, mundane tasks and free up human workers to focus on more meaningful and impactful work, ultimately making the organization more efficient and productive.

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10 Reasons to Automate Your HR Workflows and Improve Efficiency

As a business, it is essential to have efficient and streamlined HR processes to remain competitive and successful. Automating HR workflows can simplify complicated tasks while allowing team members to focus on more critical initiatives. This article will provide ten key reasons why businesses should consider automating their HR processes to increase productivity, reduce costs and improve overall efficiency. Read on for an overview of how automation can help your company succeed!

HR process automation and why it is essential for businesses.

When it comes to HR process automation, there are a few key reasons why it’s so important for businesses. The first is that it can help to improve efficiency and accuracy within the HR department. Automated systems can take on some of the more routine tasks, such as tracking employee data or processing payroll, meaning that HR staff have more time to focus on more important activities. US News released the Best Payroll Software of 2023 that you can reveiw. Automation can also help ensure consistency in processes and procedures, which can be especially important when it comes to onboarding and offboarding employees like it is done in Flowtrics HR Workflow Automation. By automating these tasks, businesses can avoid common mistakes and ensure a smooth experience for employees. Finally, automation can help to reduce costs dramatically for businesses. By automating simple tasks and documents, businesses can save time and money on staffing costs, as well as on other HR-related expenses.

The benefits of automating HR processes include increased productivity, reduced costs, and improved efficiency.

The benefits of automating HR processes are vast. By automating these processes, companies can see increased productivity, reduced costs, and improved efficiency.

Automated systems for tasks and documents can help to speed up the process of hiring new employees. By automating the process of reviewing resumes and conducting interviews, companies can reduce the time it takes to make a hire. This can be especially helpful in cases with a high volume of applicants.

Automating these systems can also help to streamline the process of onboarding new employees. Companies can ensure that new employees are up and running quickly and smoothly by automating tasks such as creating employee profiles, gathering documentation, auto-filling documentation, and auto-setup for payroll. This can help reduce the time and money spent on training new employees and create a good experience for the first real interaction with the employee.

Automated systems can also help to improve communication within organizations. By automating tasks such as sending email reminders about upcoming deadlines, chatting in real-time or providing updates on company goals, automated systems can help to ensure that all employees are kept up-to-date on important information. This can help to improve overall communication within the company and help to improve productivity.

The key steps businesses should take to automate their HR processes.

The first step in automating your HR processes is identifying which ones can be automated. Not all processes are candidates for automation, so you’ll need to do some preliminary research and determine which ones are the best fit. Once you’ve identified the processes that can be automated, you’ll need to map out the steps involved in each one. This will help you create a plan for automating them.

Once you have a plan in place, it’s time to start automating. This can be a daunting task, but with the right tools and resources, it can be done relatively easily. There are a number of software programs and tools that can help automate HR processes, so be sure to explore your options and find the ones that work best for your business.

Once you’ve automated your processes, it’s important to test them out and ensure they’re working correctly. This is an important step, as it will ensure that your HR processes are running smoothly and efficiently. After testing, make any necessary adjustments and then roll them out to your employees.

Once everything is up and running, continue to monitor your HR processes to ensure that they’re still functioning properly. Make changes and adjustments as needed, and always be on the lookout for ways to improve your HR automation process.

Tips on how to get started with HR process automation.

HR process automation can seem daunting, but with a bit of planning and some help from technology, it can be a breeze. Here are a few tips to get you started:

1. Start by mapping out your processes. This will help you identify where automation could be most helpful.

2. Choose the right software. There are many different options available, so find one that fits your needs and is easy to use.

3. Train your team. Make sure everyone who needs to use the software is familiar with it.

4. Don’t forget the basics. Even if you automate your HR processes, you still need to have basic policies and procedures in place.

Let’s Summarize the benefits of automating HR processes and consider implementing this solution in order to improve their operations.

Businesses can improve their operations by automating HR processes. Automation can help to improve efficiency and accuracy in data entry, documentation, training, tasks, communication, and tracking. Automated systems can also help to reduce the amount of time spent on administrative tasks, allowing employees to focus on more important tasks. Additionally, automating HR processes can help to ensure compliance with regulations and improve record-keeping.

Automating HR processes can have many benefits for businesses, including increased productivity, reduced costs, and improved efficiency. If you’re considering implementing automation in your own business, there are a few key steps you should take to get started. To learn more about automating your HR processes and how they can benefit your business, check out our latest blog post or visit us at Flowtrics to Automate your HR Workflows.

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Pandemic Challenges: Recruitment and Retention

By: Matt McAlpin

During the pandemic, staffing challenges arose due to changes in restrictions and protocols the government set in place.

The unstoppable change in our world is undeniable, but this was different. The pandemic rapidly affected processes and human involvement with traditional systems. Skilled Nursing Facilities are centered on hands-on care, and the pandemic changed this. More attention to the new way of life strained the current processes that still needed the same attention.

Hiring staff is not the only problem these days. Once the employee is hired, retention becomes a big concern for the administrator and administration team. It is expensive to hire a new employee and even more costly to keep them happy. Additionally, the administrator became the leading role of the facilities’ systems and often picked up the slack for any position that isn’t filled. A lot of manual tasks must be done in addition to the new functions created due to the pandemic. This takes the administrators away from their core competency, which is to care for the residents in their facility.

Solutions have to emerge because there doesn’t seem to be a path to accomplish everything in a Skilled Nursing Facility (SNF).

Attracting the Administrators

Hiring operators are continually looking and finding new and creative ways to keep administrators engaged in their roles. Whether it is to facilitate work-life balance benefits, funded housing, increased wages, implementing new technologies like automated workflows to alleviate time consuming tasks, or desirable benefits provided by other industry competition, accommodations have to be made to get these needed positions filled.

A recent Pulse Survey by Skilled Nursing News gave some critical insight into the hiring and retention landscape issues with this survey.

SNN_Pulse-Survey-Report

According to this survey, bringing on and keeping administrators in the foreseeable future will not be easy. The two main issues and combined totaling 57% of the entire survey is competition for workers from other health care providers and not enough qualified applicants.

However, These problems mentioned above are not new and cyclical. I grew up in the Skilled Nursing Industry. My Grandfather worked in the industry. My Father owned and operated multiple facilities, and I have a couple of brothers-in-law who are currently Administrators of Facilities. As a young child, I remember my father working with other countries and flying to meet with their governments to set up schools because of the staffing issues he had back in the 1980s. There have always been many problems with retaining staff, and the solutions tend to be similar.

Potential Solutions to Staffing

It is not universal but there is a statistical significance to the similar problems across all industries. The first solution is to outsource key jobs to oversees as attempted by my Father and others in the 1980s. Many other industries like Tech and Customer Service are all looking at ways to fill empty positions that can’t be staffed. This is the American dream to give opportunity to people who wouldn’t otherwise have an opportunity. Some qualification could be made to appeal to all sides but it would be a good way to give very intelligent people an opportunity to fill positions that don’t have anyone to fill them.

The second way to attract and fill staffing positions is to become more competitive with other similar industry technologies. In other health care industry markets like Hospitals, a significant investment is going into Technology to make processes easier and eliminate redundant challenges. In the SNF, there is a stigma that the industry is twenty years behind and late to adopt core process automation and task flow management like Flowtrics that would make their lives easier and compete with larger institutions that already currently automated everything down to their forms and contracts. Offering current state-of-the-art technology like Flowtrics would appeal to the younger generations looking into moving into this field of work.

Transitioning Admins to this pandemic respond positively.

Depending on the changes that we have, administrators should be vigorously involved in managing labor, developing wage scales, researching new technology that can propel them and feel confident in what steps they should carry to take the facility up to the next level.

Transition makes it hard for the changes, but aren’t those modifications that push facilities to upgrade systems, technologies, methodologies, and processes? Administrators that are flexible to changes take up more considerable benefits and have a bigger view of the scale to be done and what to improve. Most administrators have reported that many evaluate their system processes to be better in software as part of their process, and some were transitioning from a traditional way of documentation to digitizing. As Winston Churchill said “To improve is to Change; to be perfect is to change oftern.

With the system processes, it became one of the critical points that affect the weight of the job.

The path to retaining an Admin staff

There are different ways that we can do to help staff remain in their position despite the circumstances and profound changes. There are two different types we can focus on—one for the operator and the other for being a good administrator.

Operators can help admin staff find new ways to help them cut back on redundant tasks like keeping and storing files and documentation and automating the organization’s flow to be more accessible and well-managed. Some companies make tremendous efforts in building up admin systems for future processes with intelligence and are much more convenient to manage. It can help them achieve work-life balance and improve time with minimal effort on those processes. And by exerting measures on elevating the strategy more efficiently, thus, it also helps the overall customer experience more focused as an individual.

Conversely, Admins have a more significant role in staying and enjoying their current job. One of the things they can do is focus on the benefits and relationships shown in the workplace. If they can automate tasks through technology, they can shift time to strive to focus on individual needs and give a more personal touch to their position.

Second, understanding the regulatory process helps them have outstanding leadership, develop communication skills, and have long-lasting patience with other staff.

The third thing is, ‘whatever important thing it is, what matters most is that they are still individuals and occasionally know how to take a break.’ Learning to take a break will neutralize one person’s emotional and physical health. It also helps alleviate mood and stress levels.

Fourth is Delegation. Great leaders of all time know how to make a move with their resources. It means that knowing people who will be good at their jobs and the help and support available will help them flourish and succeed with the team.

In conclusion, staff retention is essential in every group, and making leaders of the company’s future is integral to growth. And growing with changes is learning, adopting, adapting and improving. This will help add the impact of their efforts on how they will make changes collectively by focusing individually on self growth which will in turn allow them to grow and enjoy their current position.

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Factors that lead to Successful Business

Businesses were forced to change rapidly and were pushed to their best capabilities to survive the pandemic. It felt lonely and traditional business methods were forced to change to be successful.

The pandemic seems to boost every system, communication, staff efficiency, and economic challenges to survive and prove its agility towards any form of change.

The survival of solid and resilient businesses has proven their strengths under challenging circumstances. Additionally, as they improve, so does the quality of their name in their respective industry. Companies that can adapt, change and adopt new processes to meet the extenuating situations around them have proven to be a market leaders.

Thus changes result in a separation between weak and strong foundations.

Factors contributing to their success are shown by the following.

Hybrid Experiences

Now, another drastic adjustment was taken place. Some businesses decided to stop because most of their processes can be done only in offices. Some of them implemented a new way to survive their business through a hybrid work setup. Work-from-home and in-person jobs became more relevant to those companies that wanted to play safe. A hybrid format allows workers to work for a few days at the office and WFM for the remainder.

System processes were changed to fit into the situation with this new setup. Based on Salesforce Pulse Survey, 66% of Process changes were to ensure teams can collaborate effectively, and 49% of Technology was used. This means that it’s not only Technology that changes but also people together with the Technology made a significant impact on Digital Transformation.

With the use of Technology, people strive for new ways to collaborate and effectively make changes and impact their respective companies or businesses.

Automation Initiatives

In the process of digital transformation, organizations double down their efforts. They have created initiatives that create fully connected workplace experiences. They have to make a hybrid working environment easy and continuous for users through new digital initiatives where the workers cannot differentiate between working from home or being in the office.

For these initiatives to happen, automation is the key to success. They were empowering business users or employees to connect to apps and data on their own to become more self-reliant while away from the office. Given the instruction and support, while they were in their respective homes, they were also monitored and supported by the tech team.

It will be frictionless if businesses in all forms will use the automation processes offered by flowtrics

It is one of the best options we have in going with the flow of change this year and future. Based on the Mulesoft IT Research & Business Alignment Barometer, The Use of automation initiatives to create better-connected employee experiences resulted: 

  • 30% of organizations have implemented automation initiatives to create better-connected employee experiences
  • 44% are currently implementing automation initiatives to create better-connected employee experiences
  •  20% are planning to implement Automation initiatives to create better-connected employee experiences

By 2022, digital technologies will have enabled the automation of repetitive operational tasks, leading to 50 percent less planner intervention and “touchless” sales and operations planning, said Reid Paquin, the Research director in IT Priorities and Strategies, last 2019. 

HR Solutions and Management of tasks to increase revenues

Even though Staffing is a challenge that existed before the pandemic, the focus and support for the hiring processes and other HR tasks will be assisted by the right API system (ECM- Enterprise Content Manager). It will result in easy hiring and onboarding of applicants with the right automation. With HR solutions of flowtrics, admins can communicate and disseminate information among them to have smooth workflows. 

With Smart Management of tasks, the breakdown of inefficiencies and document processes will increase productivity and dramatically affect the workforce’s performance, leading to higher revenues. This is also a great way to return their time for more meaningful activities with reduced costs.

Augmented Communication

With the expansion of communication unravels the work potential and collaboration. It became the mainstream of quality services and will help build up the trust of consumers and clients because of how we build up each staff through effective communication. With flowtrics, It’s not just the system that will provide you with document automation or a place where you can create forms whatever you like, but in it, you can also communicate with your workmates to save more time than reaching them out in person. You can have a real-time chat with the people you are working with.

Developed data management over the years

This means that upgrades in data and processes will be heightened in the future years. And many people will be working with data. Thus, business strategies are expected to explicitly mention data as a crucial success factor by 2022 based on Accenture.

With ECM led connectivity strategy, the unlocked enterprise data from the API- led connectivity strategy before, organizations can: gather, distribute data to printable forms and retrieve data from other systems, and 

Enterprise Content Management -A beautifully designed data-driven workflow escalation system was created to help businesses efficiently process! This will allow staff to work more intelligently. Flowtrics will help you! We know that your data is fundamental to your success; that’s why all of your information is encrypted and is legally compliant.

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Why use document automation?

   Since the beginning of time, documentation has been a game-changer among civilizations. Great civilizations have been created and destroyed by documents.  Our ancestors made a great effort to preserve essential facts about significant events that shaped our yore. Information about our history was recognized and preserved through throughout centuries. 

Fast forward to our day, processes rely on the information that we get every day. It is an essential part of whom we will become. Now in the business world, different ways of documentation have been created.  However, it is a time consuming process to fill paper documents, photocopying paper pages, and to whatever extent paper has gone through. 

Paperless brings greater revenue to your business.

In any case that we are using papers, we have to keep in mind that buying it involves money, though a small amount of money was spent at first, when unused it will be found in the trash cans, meaning the money is put directly in the trash can! Imagine a pile of papers stacked in a file room, and once needed, a worker will tediously take a longer time to navigate where that paper is. 

Paperworks involve the tedious job of organizing, capturing, and managing information. After so many years of data process experience, we have come to this digital age. Thus it allows us to access information on hand without lifting many folders. 

Now, introducing a document automation system that will get you to a higher level regardless of organization, whether in admissions, administration or even if one had just started one’s business!

A New solution to paper documentation problems

Flowtrics is a cloud-based automation tool that fundamentally changes and automates any organization’s workflows and paper flow documentation. It can turn whatever paper forms you have to pdf, tabular, and Html forms. 

It eliminates the following paper document storage issues such as:

  1. Wasted time trying to find a specific physical file copy.
  2. Real estate for file storage.
  3. Security breaches can lead to tight penalties.
  4. Losing documents altogether because of natural disasters (like fires, hurricanes, storms), man-made errors (spilled coffee, typo errors), and other business interruptions.

The best document automation system is flowtrics!

We aim to be the best, so we aim to grow to help fulfill the needs of our clients. We aspire to simplify processes to give back your time and focus on more important things to help you capture, store, manage, preserve, and deliver content and documents that result in higher productivity and revenues.

In Conclusion, the new way of documentation using flowtrics will better help everyone improve their processes, and it promotes paperless and convenient uses; thus, we can bring you to a higher level of managing your system matched with better and more affordable price.

Contact us for more!